Training and Coaching

Onboarding software guide for new employees

By Seismic — On March 6, 2025

Imagenewemployeeonboardingsoftwarehero2x

Employee onboarding can make or break a new hire's experience with your organization. To create a seamless welcoming experience, more organizations are using onboarding software. See why.

Summary

We don't expect new employees to know everything as soon as they step in the door. However, many organizations rush through the onboarding process so that new sellers can start contributing to the team sooner. While onboarding can be simple or complex, we've seen that the best onboarding experiences leverage software to streamline and organize the new hire training process.

Let's face it. It's tough making sure your new hires all get the onboarding experience you want them to have. Gone are the days when we should be relying on in-person, classroom training full of endless PowerPoint presentations, tests, and activities. Relying on manual processes makes onboarding new reps more difficult than it should be. It's time for a better and more modern onboarding experience.

What is employee onboarding software?

Enter new employee onboarding software. This form of employee training software makes it easy to build, deliver, and track your new employee onboarding efforts. Not only is it easy for employers to use, but it also creates a seamless learning experience for your new hires. By incorporating an online training system into your onboarding strategy, it'll be easy to create best in class onboarding programs. Let's learn more.

Enter new employee onboarding software. This digital enablement solution helps organizations efficiently welcome, train, and integrate new hires. It streamlines tasks like paperwork, training delivery, and tracking of your employee onboarding efforts. By incorporating an employee onboarding system into your training and enablement strategy, it's easier to create a best-in-class onboarding program.

Why onboarding matters: Stats you should know

Building a strong onboarding program is the best way to welcome and engage new employees. Yet, many companies fall short:

88% of companies lack a structured onboarding process.
62% of organizations feel their sales onboarding programs are ineffective.
Only 37% of companies extend their onboarding programs beyond the first month.

These gaps can significantly impact retention and performance:

Nearly half of high-performing sales reps indicate that onboarding is an important factor when considering a new role.
Companies with great sales onboarding have the lowest annual turnover at just 11.9% compared to the average of 19.5%.
The average ramp time for new sellers is between 6-9 months. However, effective onboarding can help new reps meet quota up to seven weeks faster.

The benefits of employee onboarding software

With such clear stakes, it's no wonder companies are turning to onboarding software to streamline processes and create more meaningful employee experiences. Let's take a closer look at the perks of onboarding software.

Deliver a streamlined and consistent experience

Online onboarding is essential for remote and hybrid teams. With online onboarding tools, organizations can train new hires no matter where they are. Using employee onboarding software, managers can assign courses, monitor completion rates, and provide feedback without needing in-person meetings. This ensures that every new employee receives a consistent high-quality onboarding experience.

Save time with automatic workflows

Onboarding software makes it easy for organizations to deliver effective programs at scale. With built-in automation and learning triggers, tasks like assigning courses, scheduling check-ins, and sending reminders happen automatically. This keeps new hires on track without requiring constant oversight. This reduces manual work for managers and enablement teams while ensuring every employee receives the right information at the right time.

Easily track onboarding progress

Onboarding systems provide robust tracking capabilities that give leaders clear visibility into how new hires are progressing through their training. With insights into completion rates, skill development, and overall engagement, managers can quickly identify areas for improvement, offer targeted support, and continuously refine the onboarding experience to drive better outcomes for go-to-market (GTM) teams.

Loading component...

Best practices for using new hire onboarding software

Maximizing the value of employee onboarding tools requires thoughtful planning and execution. Here are some best practices for great onboarding:

Create custom learning paths

Every GTM organization has unique responsibilities and roles. New employee onboarding software makes it easy to tailor programs and create role-specific learning paths to ramp quickly and efficiently.

Incorporate interactive practice

Use your employee onboarding platform to offer practice scenarios including mock sales calls, objection handling exercises, and product demos. Hands-on practice builds sellers confidence and refines their skills in a controlled environment before interacting with potential buyers and customers.

Set clear milestones

Establish key performance indicators and checkpoints within your employee onboarding system to help new hires track their progress. Outline clear, achievable timelines so sellers can manage their workload effectively and stay on pace with their onboarding program.

Measure progress

Onboarding systems track key performance indicators and milestones, such as completing product certifications or passing pitch assessments. Regularly check progress within your onboarding software to identify areas where additional support or coaching is needed.

Gather feedback and improve

Use your employee onboarding tool to solicit feedback from new hires on their experience. Regularly reviewing this feedback allows you to fine-tune your onboarding process, ensuring it remains effective and engaging for future sales reps.

Loading component...

How to choose the right onboarding platform for your organization

Selecting an onboarding system that fits your business needs is critical. For example, sales organizations should choose new hire onboarding software that integrates seamlessly with your CRM and supports sales-specific workflows and tools.

Flexibility is key for effective and engaging onboarding. Busy sellers need onboarding programs that adapt to their schedules, allowing them to learn without disrupting their pipeline work. A well-designed onboarding system should also provide sales leaders with insights into individual and team performance, identify skill gaps, and support timely coaching to accelerate ramp times.

It's also important to select a tool that addresses your current and future needs. Remember, training isn't a one-and-done event. For sales teams, long-term success requires continuous development and reinforcement of key skills. With the right onboarding software, organizations can deliver ongoing learning opportunities that help sellers stay sharp and adapt to ever-changing markets. By providing structured enablement programs, companies can ensure their sales teams are always prepared.

Train new sellers 10x faster.

Get a Demo

Loading component...

Deliver onboarding online with Seismic

If you're ready to roll out the red carpet and welcome your new hires, take a look at Seismic Leaning. Not only can we help you create an onboarding program that engages and excites your new hires, but we can also help you deliver ongoing training that will help sellers grow. Get a demo to learn more.

Loading component...

The #1 choice for business training

See why Lessonly by Seismic has earned a 4.7 out of 5-star rating with over 450 customer reviews on G2.

Loading component...

What is employee onboarding software?

Why onboarding matters: Stats you should know

Building a strong onboarding program is the best way to welcome and engage new employees. Yet, many companies fall short:

88% of companies lack a structured onboarding process.

62% of organizations feel their sales onboarding programs are ineffective.

Only 37% of companies extend their onboarding programs beyond the first month.

These gaps can significantly impact retention and performance:

Nearly half of high-performing sales reps indicate that onboarding is an important factor when considering a new role.

Companies with great sales onboarding have the lowest annual turnover at just 11.9% compared to the average of 19.5%.

The average ramp time for new sellers is between 6-9 months. However, effective onboarding can help new reps meet quota up to seven weeks faster.

The benefits of employee onboarding software

Deliver a streamlined and consistent experience

Save time with automatic workflows

Easily track onboarding progress